Privacy Policy for Hearthstone People
At Hearthstone People, we are committed to protecting the privacy and security of the personal data we process. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, engage with our services, or otherwise interact with us.
1. Information We Collect
We collect various types of information in connection with the services we provide, which include Talent Acquisition, Employee Development, Performance Management, HR Strategy Consulting, Compensation & Benefits Advisory, Organisational Design, Employee Relations, and HR Technology Implementation.
- Personal Information You Provide: This includes information you voluntarily provide when you make inquiries, apply for roles, submit a CV, register for events, subscribe to our newsletters, or use our contact forms. This may include your name, contact details (email address, phone number, postal address), professional history, education, skills, and any other information relevant to your professional profile or our HR services.
- Information Collected Automatically: When you access our website, we may automatically collect certain information about your device and browsing activity, using cookies and similar tracking technologies. This includes your IP address, browser type, operating system, referring URLs, pages viewed, and the dates/times of your visits. This data helps us improve our online platform's functionality and user experience.
- Information from Third Parties: In some cases, we may receive information about you from third-party sources, such as professional networking sites, public databases, or references, always in accordance with applicable data protection laws.
2. How We Use Your Information
We use the information we collect for various business purposes, including:
- Providing Our Services: To deliver our HR services, including talent acquisition (matching candidates with roles), employee development, performance management, and HR strategy consulting.
- Communication: To respond to your inquiries, send you job alerts, newsletters, or other communications you have requested, and provide updates regarding our services.
- Operations and Improvement: To operate, maintain, and improve our website and services, including analysing trends, tracking website usage, and enhancing the user experience.
- Compliance and Legal: To comply with legal obligations, enforce our terms and conditions, and protect our rights, privacy, safety, or property, and/or that of our affiliates, you, or others.
3. Disclosure of Your Information
We may share your information with third parties in the following circumstances:
- With Your Consent: We may disclose your personal information to third parties (such as prospective employers) where you have given us explicit consent to do so.
- Service Providers: We may share your information with trusted third-party service providers who perform services on our behalf, such as IT support, data hosting, analytics, and marketing assistance. These providers are obligated to protect your information and use it only for the purposes for which it was provided.
- Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).
- Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred to the acquiring entity.
4. Data Security
We are committed to ensuring the security of your personal information. We implement appropriate technical and organisational measures to protect your data from unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or method of electronic storage is 100% secure, and we cannot guarantee absolute security.
5. Data Retention
We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
6. Your Rights
Under applicable data protection laws, including the UK GDPR, you have certain rights regarding your personal information:
- Right to Access: You have the right to request a copy of the personal information we hold about you.
- Right to Rectification: You have the right to request that we correct any inaccurate or incomplete information we hold about you.
- Right to Erasure (Right to be Forgotten): You may request the deletion of your personal information under certain circumstances.
- Right to Restrict Processing: You have the right to request that we limit the way we use your personal information.
- Right to Data Portability: You have the right to receive your personal information in a structured, commonly used, and machine-readable format.
- Right to Object: You have the right to object to the processing of your personal information in certain situations, including for direct marketing purposes.
- Right to Withdraw Consent: Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us using the details provided below. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights).
7. Cookies
Our website uses cookies and similar tracking technologies to enhance your browsing experience, analyse site traffic, and understand where our visitors come from. Cookies are small data files stored on your device that help us remember your preferences, tailor content, and provide statistical information. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. Please note that if you disable or refuse cookies, some parts of this website may become inaccessible or not function properly.
8. Links to Other Websites
Our website may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.
9. Changes to This Privacy Policy
We may update our Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any changes by posting the new Privacy Policy on this page. We encourage you to review this Privacy Policy periodically for any changes.
10. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us at:
Hearthstone People
4502 Silk Mill Lane, Floor 7,
Manchester, Greater Manchester, M15 4BN
UK